Vendor Management

Vendor Management

Brookson’s Vendor Management System provides a bespoke, flexible vending solution for engaging all types of temporary worker. With an intuitive vacancy management facility, vacancies can be easily raised and controlled. Vacancies can set up to be sent for approval to budget holders. This means you are aware of and can approve anticipated costs before the vacancy is issued to the supply chain.

You have full sight and control of the entire process; staffing requirements, suitability, rota management, compliance and cost. This is presented to you through comprehensive financial and management information reports available at any time in your system dashboard.


  • Rota Management

    The Rota Management App gives your rota coordinators the functionality to manage the placement of all permanent staff for each site by department, specialism and grade. It enables you to to easily identify gaps in your rota and manage permanent staff working hours.

    Key features:

    • Permanent Staff Management
    • Calendar Views
    • Vacancy Identification
  • Bank Workers & Agency Supply Chain

    Brookson's Vendor Management System allows vacancies to be issued to bank workers or your agency supply chain. Whether you have a Preferred Supplier List (PSL), Master Vendor, Managed Service or On Framework/Off Framework arrangement, our system has the flexibility for all of these to be effortlessly managed.

    The Vendor Management System can supervise and control your desired rates, down to a specialism and grade level or compliance criteria if required. This ensures all candidates put forward, as a minimum, meet or exceed the required criteria.

  • Controlled Contractual Routes

    Brookson Vendor Management Technology controls the contractual route of all workers, whether through direct engagement or recruitment agency to client approach.

    Key Features:

    • Flexible Vacancy Creation
    • Budget Holder Control & Approval
    • Bank or Agency Selection
    • Supply Chain Distribution
    • Rate Supervision & Administration
    • Agency Communication
    • Candidate Selection
    • Compliance Adherence
    • Availability Management
    • Contract & Payment Definition
  • Financial Management

    Brookson's VMS Financial Management App implements efficient electronic timesheet and invoicing as standard. Variable approval tiers, determined by your internal control/audit requirements, can be implemented easily. 

    Payments via self-billing arrangements can be facilitated, together with feeds into your finance system to generate payments. Clients with bank and other PAYE workers can receive feeds into ESR and other payroll solutions.

    Key Features:

    • Direct Engagement Administration
    • Electronic Timesheets
    • Electronic Invoices
    • Control & Approval Tiers
    • Payment Direct to Workers & Agencies
  • Reporting & Dashboards

    The Brookson Reporting & Dashboard App provides you with real-time reporting and management information. Dashboards offer immediate visual information, bespoke to the user, highlighting key information that is important to them. The reporting suite offers comprehensive functionality, enabling access to vital financial and management information. Custom management information reports can be built to fit your specific requirements. 

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