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Vendor Management System 2018-01-31T10:54:50+00:00


Enjoy greater visibility and control of your temporary workforce with a vendor management system built in collaboration with the NHS.

Vendor Management System

Built in collaboration with the NHS and focusing on user experience, our VMS technology is easy to use for the NHS, locums and recruitment agencies.

Our intuitive system allows in-house teams within the NHS the functionality to manage the placement of all non-permanent staff for each site by department, specialism and grade. Enabling the gaps in the permanent roster to be filled as quickly and cost effectively as possible.

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Built with the NHS for the NHS

Fully IR35 compliant

Powerful management information & NHSI reporting

Desktop, mobile and tablet friendly

A quick video explainer…

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How it works

Our complete neutrality means that our system has the flexibility for all types of staffing arrangement from the full range of suppliers, as selected by each Trust or Health Board.

Our VMS is used to manage tiered supply chains, release to agencies and to receive and review submitted CVs and compliance documents.

VMS can also supervise and control your desired rates ensuring adherence to framework or other types of rate cap as required. However, you never find yourself restricting care due to our system as override functionality is allowed for specific NHS staff, ensuring you can ultimately make the right decisions without any enforced restrictions. And once a shift is complete, electronic timesheets can be completed and approved with ease via your smartphone, tablet or computer, all with an audit trail for the peace-of-mind of locum and Trust / Health Board.

Enabling the end-to-end provision of your temporary workforce, from booking to payroll – our VMS is packed with features to provide greater visibility and control.

IR35 Compliance

We understand that IR35 compliance can be confusing. That’s why our dedicated in-house solicitors are able to provide full support and advice, ensuring your workforce meets required assurance, or notify you if not. Furthermore, the advice is indemnified and regulated by the Solicitors Regulation Authority.


This is all rounded off with customisable dashboards and real-time management information which allow for better decision making. And thanks to this full sight and control of your temporary workforce processes, compliance levels are maximised and costs are minimised

Our insights include fully customised and automated reports as well as monthly NHSI reports.


Brookson’s VMS Financial Management module implements efficient electronic timesheet and invoicing as standard. Variable approval tiers, determined by your internal control/audit requirements, can be implemented easily.

Payments via self-billing arrangements can be facilitated, together with feeds into your finance system to generate payments. Clients with bank and other PAYE workers can receive feeds into ESR and other payroll solutions.

  • Direct Engagement Administration

  • Electronic Timesheets

  • Electronic Invoices

  • Control & Approval Tiers

  • Payment Direct to Workers & Agencies


The system handles, but never dictates, your supply chain strategy – giving you total flexibility. You can choose to have a master vendor, primary supplier/s or a totally neutral set of agencies, or a variation of each across the various different categories and grades. Furthermore, it’s simple to change the supply chain strategy in the system, meaning you can make updates in line with supplier performance.

As every supplier action is recorded from accepting an assignment to submitting of CVs and compliance documents, you can track real-time performance and reward or penalise accordingly.

Why let your suppliers control this process with their technology when you can gain total visibility and control with VMS from Brookson Direct?